Manual Setup¶
Fixed Asset Creation Setup¶
Most of the setup is done in the fixed asses creation setup. For doing this setup you will need to prepare following journals and templates.
Configuration templates¶
You will need to set up a configuration template for creating the fixed asset. To do so, go to the Configuration Templates and create a new one for table 5600.
For creating the lines for fixed asset depreciation books for your fixed asset, you will need to create a configuration template for those depreciation books (you might use several books for both over and under limit transactions). The configuration templates for the depreciation books should be linked to table 5612.
In case you want to be using the automatic creating of loan item item cards, you will also need to set up a confgiuration template for those loan items. This configuration template should be linked to table 27.
Fixed Asses Creation Setup Card¶
A new setup card has been added with the Navertica Fixed Asset Creation application. You can find this setup under "FA Creating Setup" in the BC menu.
General Tab¶
The setup on this tab is related to the functionality for creating fixed assets in general.
| Field | Meaning |
|---|---|
| Aquisition Amount Limit | This amount determines if the setup for over limit or under limit will be used (in some countries it is necessary to post values differently for assets with lower value and for assets with higher values, the differences will be described later on). |
| Allow Process Only For Ownership Type=Own | This field determines if the service item has to have the Ownership set to Own to be able to use this extension for fixed asset creaion. The purpose is to block transfers for items that are currently not owned by the company. |
| After Process Change Ownership to Type=Rental | This field determines if the ownership on the service item card should be changed after the transfer from service item to fixed assets has been done. |
| Quantity Limits for Loan Cards | This field determines that in case of using loan item cards and in case of using the function for bulk creation of fixed assets from the sales order each lines of the sales order can only be created for the quantity of 1. By default this field will be ticked. It is currently not supported to bulk create fixed assets for sales lines with quantity higher than 1 in case the loan item cards should be used. |
Journals Setup Tab¶
The setup on this tab is related to the setup for journals for posting transactions that are a part of the transfer of the service item into the fixed asset. These transactions include item negative adjustment and its receiving back on the loan item card (the positive adjustment to a loan item card is an optional step), suggesting and possibly posting fixed asset journals, suggesting and possibly posting fixed asset general journal and general journal for activation (all based on the predefined setup).
| Field | Meaning |
|---|---|
| Document Numbering | This field determines how the documents related to the fixed asset transfer should be numbered. The user can select from three options:
|
| Use Journal Dimensions From | This field determines what dimension values can be used for the journals that are created (and possibly posted) within the fixed asset creation. The user can select one of following options:
|
| Automatic Posting Item Journal | If this field is ticked then after suggesting an item journal to transfer the inventory to fixed asset the item journal will be suggested and posted at the same step. If it is not ticked, the item journal is just suggested and needs to be posted manually. |
| Item Journal Template Name For Transfer to FA | This template will be used for posting the transfer of the items into fixed assets (suggesting and posting item journal). A negative adjustment will be posting throughout this journal and in case of using loan item cards also the positive adjustment. |
| Item Journal Batch Name For Transfer to FA | This batch will be used for posting the transfer of the fixed asstes (item journal). A negative adjustment will be posting throughout this journal and in case of using loan item cards also the positive adjustment. |
| Automatic Posting FA Journal | This field determines if the fixed asset journal (alternative fixed asset general journal) should automatically be posted when creating a new fixed asset (option set to YES) or if the user will post it manually (option set to NO). |
| FA Journal Template Name | This is the name of the fixed asset journal template that will be used for posting item fixed asset acquisition cost entries if the G/L integration is not allowed for the depreciation book used. |
| FA Journal Batch Name | This is the name of the fixed asset journal batch that will be used for posting item fixed asset acquisition cost if the G/L integration is not allowed for the depreciation book used. |
| FA Gen. Journal Template Name | This is the name of the fixed asset general journal template that will be used for posting item fixed asset acquisition cost entries if the G/L integration is allowed for the depreciation book used. |
| FA Gen. Journal Batch name | This is the name of the fixed asset general journal batch that will be used for posting item fixed asset acquisition cost entries if the G/L integration is allowed for the depreciation book used. |
| Create Gen. Journal Line For Activation FA | This field determines if general journals for activation of the fixed asset should be created when transferring the fixed asset. |
| Automatic Posting Journal For Action FA | This field determines if the suggested general journal for activation of the fixed asset should be posted automatically (option set to YES) or if the user will have to post in manually (option set to NO). |
| Gen. Journal Template Name | This is the general journal template name that will be used for posting the activation of the fixed asset. |
| Gen. Jorunal Batch Name | This is the general journal template name that will be used for posting the activation of the fixed asset. |
Under Limit Tab¶
The setup from this tab will be used if the respective item has lower acquisition cost that the amount set in the "Aquisition Amount Limit" field in the FA Creationg Setup.
| Field | Meaning |
|---|---|
| Fixed Asset Card Config. Template | This configuration template should be used to create the new fixed asset card (it is the default value that can be changed by the user in the asset creation wizard). |
| Gen. Business Posting Group | This general business posting group will be used for posting transaction related to the item that is being transferred to the fixed asset (it is the default value that can be changed by the user in the asset creation wizard). |
| FA Acquisition Date | This is the calculation formula for the date to which the aquisition of the fixed asset should be posted. The user can select one of the following values:
|
On this tab the user can also define the template or templates for depreciation books that should be used and the respective fixed asset depreciation starting date.
| Field | Meaning |
|---|---|
| FA Depr. Book Config. Template | This field defines the configuration template code that will be used to define a new record for the depreciation book for the newly created fixed asset. Several depreciation books can be created for one fixed asset. |
| FA Depreciation Starting Date | This field determines the default calculation formula for the depreciation starting date. For the fixed asset depreciation starting date the user can select of of the following options:
|
Over Limit Tab¶
The setup from this tab will be used if the respective item has higher acquisition cost that the amount set in the "Aquisition Amount Limit" field in the FA Creationg Setup.
| Field | Meaning |
|---|---|
| Fixed Asset Card Config. Template | This configuration template should be used to create the new fixed asset card(it is the default value that can be changed by the user in the asset creation wizard). |
| Gen. Business Posting Group | this general business posting group will be used for posting transaction related to the item that is being transferred to the fixed asset (it is the default value that can be changed by the user in the asset creation wizard). |
| FA Acquisition Date | This is the calculation formula for the date to which the aquisition of the fixed asset should be posted, the user can select one of the following values:
|
On this tab the user can also define the template or templates for depreciation books that should be used and the respective fixed asset depreciation starting date.
| Field | Meaning |
|---|---|
| FA Depr. Book Config. Template | This field defines the configuration template code that will be used to define a new record for the depreciation book for the newly created fixed asset. Several depreciation books can be created for one fixed asset. |
| FA Depreciation Starting Date | This field determines the default calculation formula for the depreciation starting date. For the fixed asset depreciation starting date the user can select of of the following options:
|
Service Item Group setup¶
A few fields have been added to the service item group as well. These are mostly related to the process of creation a separate loan item cards with zero value for warehouse tracking of the item whereabouts.
| Field | Meaning |
|---|---|
| Create Loan Item Card With Zero Value | This field determines, if within the process of transfering goods to the fixed asset, it should also be put back to the inventory but under a different (special) item card. Usually this item card has zero value and is used solely to track the position of the item within the warehouse. |
| Loan Item Card Config. Template | This configuration template will be used to create the loan item card, a copy of the original item will be created and only information from the configuration template will be changed based on the information from the configuration template. |
| Loan Item Location Code | You can select if the loan item should be restocked to the original location (in this case leave the setup empty), or another location with or without bins. If the original and the new location both have bins, it is expected that the same bin code should be used (the physical position of the item doesn´t change, another location is used just for accounting purposes) |
| Loan Item Prefix | This field should contain the prefix you want to use for the newly created loan item card. |
