Manual Setup¶
Fixed Asset Creation Setup¶
Most of the setup is done in the fixed asses creation setup. For doing this setup you will need to prepare following journals and templates.
Configuration templates¶
You will need to set up a configuration template for creating the fixed asset. To do so, go to the Configuration Templates and create a new one for table 5600.
For creating the lines for fixed asset depreciation books for your fixed asset, you will need to create a configuration template for those depreciation books (you might use several books for both over and under limit transactions).
In case you want to be using the automatic creating of loan item item cards, you will also need to set up a confgiuration template for those loan items. This configuration template should be linked to table 27.
Fixed Asses Creation Setup Card¶
A new setup card has been added with the FA Creation application. You can find this setup under "FA Creating Setup" in the BC menu.
General Tab
| Field | Meaning |
|---|---|
| Aquisition Amount Limit | this amount determines if the templates for over limit or under limit will be used (in some countries it is necessary to post values differently for assets with lower value and for assets with higher values, the differences will be described later on). |
| Allow Process Only For Ownership Type=Own | determines if the service item has to have the Ownership set to Own to be able to use this extension for fixed asset creaion. The purpose is to block transfers for items that are currently not owned by the company. |
| After Process Change Ownership to Type=Rental | determines if the ownership on the service item card should be changed after the transfer from service item to fixed assets has been done. |
Journals Setup Tab
| Field | Meaning |
|---|---|
| Document Numbering | this field determines how the documents related to the fixed asset transfer should be numbered. The user can select from three options: |
| - By Journal Batch (than the No. series from the respective journal batch is used) | |
| - By Service Item No (than the number of the related service item is used) | |
| - By Fixed Asset No (than the number of the newly created fixed asset is used) | |
| Use Journal Dimensions From | this field determines what dimension values can be used for the journals that are posted within the fixed asset creation. The user can select one of following options: |
| - Service Item (dimensions assigned to service item will be used) | |
| - Item (dimensions assigned to the item card will be used) | |
| - Do Not Transfer (no dimensions will be transfered to the item lines and the user has to put them down manually, if they are mandatory) | |
| Automatic Posting Item Journal | if this field is ticked then after suggesting an item journal to transfer the inventory to fixed asset the item journal will be suggested and posted at the same step; if it is not ticked, the item journal is just suggested and needs to be posted manually |
| Item Journal Template Name For Transfer to FA | this template will be used for posting the transfer of the fixed assets (item journal) |
| Item Journal Batch Name For Transfer to FA | this batch will be used for posting the transfer of the fixed asstes (item journal) |
| Automatic Posting FA Journal | this field determines if the fixed asset journal should automatically be posted when creating a new fixed asset |
| FA Journal Template Name | this is the name of the fixed asset journal template that will be used for posting item fixed asset acquisition cost entries if the G/L integration is not allowed for the depreciation book used |
| FA Journal Batch Name | this is the name of the fixed asset journal batch that will be used for posting item fixed asset acquisition cost if the G/L integration is not allowed for the depreciation book used |
| FA Gen. Journal Template Name | this is the name of the fixed asset general journal template that will be used for posting item fixed asset acquisition cost entries if the G/L integration is allowed for the depreciation book used |
| FA Gen. Journal Batch name | this is the name of the fixed asset general journal template that will be used for posting item fixed asset acquisition cost entries if the G/L integration is allowed for the depreciation book used |
| Create Gen. Journal Line For Activation FA | this field determines if general journals for activation of the fixed asset should be created when transferring the fixed asset |
| Automatic Posting Journal For Action FA | this field determines if the suggested general journal for activation of the fixed asset should be posted automatically or if the user will have to post in manually. |
| Gen. Journal Template Name | this is the general journal template name that will be used for posting the activation of the fixed asset. |
| Gen. Jorunal Batch Name | this is the general journal template name that will be used for posting the activation of the fixed asset. |
The Under Limit Tab
The setup from this tab will be used if the respective item has lower acquisition cost that the amount set in the "Aquisition Amount Limit" field in the FA Creationg Setup.
| Field | Meaning |
|---|---|
| Fixed Asset Card Config. Template | This configuration template should be used to create the new fixed asset card |
| Gen. Business Posting Group | this general business posting group will be used for posting transaction related to the item that is being transferred to the fixed asset |
| FA Acquisition Date | This is the date to which the aquisition of the fixed asset should be posted, the user can select one of the following values: |
- Empty value
- Beginning of Calendar Year
- Beginning of Fiscal Year
- Beginning of Current Month
- Beginning of Next Month
- Working Date
- Date SO/SI
On this tab the user can also define the template or templates for depreciation books that should be used and the respective fixed asset depreciation starting date. For the fixed asset dpreciation starting date the user can select of of the following options:
- Empty value
- Beginning of Calendar Year
- Beginning of Fiscal Year
- Beginning of Current Month
- Beginning of Next Month
- Working Date
- Date SO/SI
The Over Limit Tab
The setup from this tab will be used if the respective item has higher acquisition cost that the amount set in the "Aquisition Amount Limit" field in the FA Creationg Setup.
| Field | Meaning |
|---|---|
| Fixed Asset Card Config. Template | This configuration template should be used to create the new fixed asset card |
| Gen. Business Posting Group | this general business posting group will be used for posting transaction related to the item that is being transferred to the fixed asset |
| FA Acquisition Date | This is the date to which the aquisition of the fixed asset should be posted, the user can select one of the following values: |
- Empty value
- Beginning of Calendar Year
- Beginning of Fiscal Year
- Beginning of Current Month
- Beginning of Next Month
- Working Date
- Date SO/SI
On this tab the user can also define the template or templates for depreciation books that should be used and the respective fixed asset depreciation starting date. For the fixed asset dpreciation starting date the user can select of of the following options:
- Empty value
- Beginning of Calendar Year
- Beginning of Fiscal Year
- Beginning of Current Month
- Beginning of Next Month
- Working Date
- Date SO/SI
Service Item Group setup¶
A few fields have been added to the service item group as well.
| Field | Meaning |
|---|---|
| Create Loan Item Card With Zero Value | this field determines, if within the process of transfering goods to the fixed asset, it should also be put back to the inventory but under a different (special) item card. Usually this item card has zero value and is used solely to track the position of the item within the warehouse |
| Loan Item Card Config. Template | this configuration template will be used to create the loan item card, a copy of the original item will be created and purely information from the configuration template will be changed based on the information from the configuration template. You need to create a configuration template for the |
| Loan Item Location Code | you can select if the loan item should be restocked to the original location (in this case leave the setup empty), or another location with or without bins. If the original and the new location both have bins, it is expected that the same bin code should be used (the physical position of the item doesn´t change, another location is used just for accounting purposes) |
| Loan Item Prefix | this field should contain the prefix you want to use for the newlycreating loan item card. |
