Fixed Asset Creating¶
The following chapter will be devoted to the other setups relevant for fixed asset creation and the whole fixed asset creating process.
Item Card Extension¶
For the purpose of identifying the loan items and also identifying which loan item is related to the general item card, two fields have been added on the item card:
- Loan Item (this field specifies if the item is used as a loan item, meaning it´s a loan item card created with specific posting setup and usually zero value)
- Loaned Item No (determines which item card is used as the loan item for the current item card)
Loan Item Cards can be either created automatically within the process of transferring items to fixed assets, or they can be created manually, but then the also need to be manually lined to the original item cards.
Creating Fixed Assset From Service Item Card¶
The action "Create Fixed Asset" is available from the service item card.
It is possible to create a fixed asset and perform the item transfer in case following conditions are met:
- an item ledger entry must exist for the original item and it must be open (the item ledger entry must be Positive)
- the item entry must be fully adjusted (the Completely Invoiced flag must be set to Yes)
- Cost Amount (Actual) is higher than zero
After you run the action, the dialogue window is shown for entering parameters for the transfer to fixed asset. The transfer wizard has two steps.
The first step shows details taken from the service item (to switch use the Service Item button bellow).
The second step contains details for the fixed assets (to switch use the Fixed Asset button bellow).
After you confirm the dialogue by using OK action, the transfer is done.
Creating Fixed Asset From Sales Order¶
The action "Create Fixed Asset is also available from the sales order. In this case it is necessary that service items are already linked with the sales line.
The action for creating fixed asset ("Create Fixed Assets") is available on the sales line and also on the sales header.
After you run the action, the dialogue window is shown for entering parametrs for the transfer to fixed asset.
The first step shows details taken from the service item (to switch use the Service Item button bellow).
The second step contains details for the fixed assets (to switch use the Fixed Asset button bellow).
After you confirm the dialogue by using OK action, the transfer is done.
When starting the process from sales order than appart from the posting results (which are the same for both using the action from service item and sales order), you will recognize following changes:
- if you use different location for the general items and for the loan items, the location will be changed in the sales line
- the reservation on the sales line will be transferred to the new item and new serial number
Result of transferring the Item to the Fixed Asset¶
After the action is complemetely done, following results can be seen within BC.
Changes on service item card¶
The item number on the service item card is changed to the loan item number and a link to the newly created fixed asset is added.
Also the ownership is changed to Rental (if this modification is allowed in the FA Creating Setup).
Changes on the servic contract¶
The item number on the service contract is changed to the loan item number.
Newly created fixed asset card¶
A new fixed asset card is created based on the template and it is linked with the service item.
Results of posted item movements¶
In the process for one service item two item ledger entries can be created. One item ledger entry is the negative adjustment that posts the issuance of the original item from the original warehouse location.
The other item ledger entry will be created for the loan item and the loan location and it will be a positive adjustment to this location.
The item ledger entries were extended with the new field FA No. - this field will be filled in for the item ledger entries which lead to posting negative adjustment.